Please find the detailed information about visas here.

You can request a visa invitation letter on the registration form. You must register and pay in full for a Visa Invitation to be issued. Our events logistics team will send a list of registered, and cancelled delegates, to the IRCC to validate visa applications. Personal information shared for this purpose is handled in accordance with our Privacy Policy.

Please note: Visa denials and visa processing delays do not qualify for an exception to the cancellation and refund policy. We strongly recommend purchasing comprehensive travel insurance, including coverage for visa delays or denials.

While the WCTE logistics team is here to support registered delegates, please note that we cannot influence the processing times of Canadian embassies worldwide.

Any enquiries or requests for additional information, modifications and cancellations are to be communicated to MCI's Team by email to wcte2027@mci-agency.com
 

Registration fees deadlines 

Early Bird registrations will be accepted until Friday 21 May 2027, 23:59 MT. Should your registration remain unpaid on Saturday 22 May 2027, early registrations will be upgraded to regular registration fee. 

As of Saturday 22 May 2027, regular registration fees apply for every new registration. 

Regular registrations will be accepted until Saturday 14 August 2027, 23:59 MT. Should your registration remain unpaid on Sunday 15 August 2027, regular registrations will be upgraded to the onsite registration fee. 

From Sunday, 15 August 2027 onsite registration fee applies for every new registration.
 

Registration modification and cancellation 

For cancellations received prior to Friday 21 May 2027, 23:59 MT, deposits will be refunded less CAD 100 administrative charge. After this date, no refunds will be possible. 

For cancellations received after 21 May 2027, and prior to 23:59 MT, 15 July 2027, 50% refund will be given. After this date, no refunds will be made. 

A name change will be considered as a modification and will be charged CAD 100. 

A handling fee of CAD 100 per registration will be charged for every registration modification received. 

If a badge is lost or forgotten onsite, an administrative fee of CAD 100 will be charged for the reprint of the badge after identity verification (passport, driving license or other recognised identification documents).
 

Networking modification and cancellation 

Networking: For cancellations received prior to Friday 21 May 2027, 23:59 MT, deposits will be refunded less CAD 100 administrative charge. After this date, no refunds will be possible. 

Hotel cancellation conditions 

Hotel terms and conditions can be found here or by contacting the hotel directly. 
 

General Payment Conditions 

All payments are to be made in Canadian Dollars (CAD). 

Only payments by credit card will be accepted from 15 July 2027. 

Modifications and/or new registrations made on-site will require immediate payment (credit card only). 

An invoice to be settled upon receipt will be issued upon written confirmation. This invoice will act as a contract, and once issued, the above payment and cancellation conditions will apply. 

No discount will be provided in case of early settlements. 

No confirmation or invitation letter will be sent until MCI has received the payment. 

No badge will be delivered until full payment of open invoices is received.
 

Methods of Payment: 

Credit card: only MasterCard, Visa and American Express are accepted. 
Please note that the merchant name that would appear on your credit card statement would be “MCI Group Canada Inc". 

Wire Transfer and Cheque payment details: 

Cheque payments must be made payable to “MCI Group Canada Inc.” and mailed to WeWork c/o MCI Group Canada Inc., 555 Burrard St, 1st Floor, Vancouver, BC, V7X 1M8 

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If paying by Wire Transfer - Bank Info (Canadian Dollars Only): 

Please be sure to add $50 CAD to cover wire fees. 

Name of Bank: Royal Bank of Canada 

Bank Address: 601 West Broadway, Vancouver, BC 

  

Transit Number: 05475 

Institution Number: 003 

Swift Code: ROYCCAT2 

Account Number (CAD): 1000827 

  

Beneficiary: MCI Group Canada Inc. 

Beneficiary Address: 555 Burrard St, 1st floor, Vancouver, BC V7X 1M8 

 
In some particular cases, payment by credit card may not be available. 

Refunds will be made after the event according to your payment method.

 

Upon receipt of your payment, you will receive by e-mail an internet link giving you direct access to your group portal. You will be able to enter names, allocate your reservations, settle open invoices and download documents. 

Through this personalised portal, you will be able to enter your participants' details and assign the services you have purchased such as registration and/or hotel bookings. 

Names of all participants (registration and/or accommodation) must be submitted and reservations assigned online before Friday 21 May 2027, 23:59 MT. 

Any modifications and cancellations are to be communicated to MCI's team by email in order to be validated (please refer to the points «Modification & Cancellation» above to view the charges relating to these operations. 

The Group Leader hereby commits to manage group registrations and/or hotel reservations using the tools proposed by the official registration and/or housing bureau. The reservation system's portal will be used to respect relevant registration and, if applicable, accommodation deadlines. Access to this tool will be provided upon full payment of deposits required. 

Contact information is to be entered in the system including the full coordinates of the participant of the event. No generic agency coordinates will be accepted if reservations are handled by a third party or on the behalf of a sponsor. 

Reservations for registration and/or housing will then be assigned and updated through the reservation system's portal and managed by the group leader or its internal representative. 

MCI, as the Official Registration and/or Housing Bureau will not be responsible for entering contacts’ coordinates nor assigning services on behalf of the entity hereby engaged in this contract. 

Should the Group Leader or the entity engaged in the present contract choose not to proceed with the proposed online tools, MCI will charge a fee of 18 CAD per participant, to import the participants' detail information under the group or a fee of 27 CAD per participant to import the participants' detail information under the group and assign the corresponding services, provided that the full coordinates are supplied. 

Individual Data Privacy Policy: 

For further information on how your data will be used, we invite you to carefully read the Data Protection and Privacy Policy: https://www.wearemci.com/privacy-policy 

Group Data Privacy Policy: 

The group leader agrees and warrants that:  

1. the personal data have been collected, processed and transferred and will continue to be collected, processed and transferred in accordance with the relevant provisions of the applicable data protection law (and, where applicable, has been notified to the relevant authorities);

2. the transfer to, and processing by, MCI pursuant to this Agreement is not prohibited by a statutory or contractual duty of confidentiality;

3. prior to any transfer of personal data, it has informed the data subjects and has complied with any notification and/or registration set forth by the applicable data protection law; in particular, the intended purposes of the collection, processing and transfer of personal data have been communicated to the data subjects;

4. the data subjects are provided with their right of access, correction, blocking, suppression or deletion as available under applicable data protection law;

5. it has taken and will take all reasonable measures to verify the correctness of the personal data and ensure that incorrect or incomplete personal data will be corrected, completed or destroyed prior any transfer of such data to MCI;

6. it will inform MCI of any specific requirement from any data subject or any relevant authority on how personal data should be processed;

7. it will inform without delay MCI of any request from any data subject or any relevant authority to rectify, update or delete any personal data;

8. after assessment of the requirements of the applicable data protection law, it will ensure that the security measures are appropriate to protect personal data against accidental or unlawful destruction or accidental loss, alteration, unauthorized disclosure or access, in particular where the processing or transfer involves the transmission of data over a network, and against all other unlawful forms of processing, and that these measures ensure a level of security appropriate to the risks presented by the processing and the nature of the data to be protected having regard to the state of the art and the cost of their implementation;
    

9. it will provide MCI, when so requested, with copies of relevant data protection laws or references to them of the country in which the [group leader] is established;
    

10. it will respond to enquiries from data subjects and authorities concerning processing of personal data by MCI; 
     

11. it will notify within 72 hours delay MCI of any actual, potential or alleged breach of the provision of this Clause;
     

12. The group leader hereby commits with the present Data Protection and Privacy Policy: https://www.wearemci.com/privacy-policy 

Disclaimer  

The World Conference on Timber Engineering (WCTE) 2027 hereby provides notice to conference attendees and anyone else, that WCTE makes no warranty of any kind whatsoever, expressed or implied, that any information, materials, techniques or products or anything else presented at this conference is accurate, valid, adequate or fit for any purpose whatsoever. Conference attendees are solely responsible for determining the validity, adequacy and fitness of any information, materials or products or anything else presented at this conference for any and all uses. Statements and descriptions made by WCTE at this conference and included in conference literature are informational only and are not made or given as a warranty. The views, opinions and statements made at the conference are solely those of the speakers and may not reflect the views of WCTE.  
Furthermore, speakers may have vested interests in the concepts and products they discuss. It is further understood and agreed that WCTE shall not be liable whether in contract, in tort, under any warranty, in negligence or otherwise for any kind of claim for loss, damage or expense of any kind arising out of or resulting from the use of any information, materials, products or anything else presented at this conference, and under no circumstances shall WCTE be liable for special, indirect or consequential damages. 
 In addition, WCTE shall not be liable for any kind of claim in relation to possible exposure to illness (including but not limited to COVID-19). Conference attendees knowingly and freely assume all risks related to health when participating in person at this conference. WCTE and/or its agents have the right to alter or cancel the conference or any of the arrangements, timetables, plans or other items relating directly or indirectly to the conference without prior notice for any reason beyond their control. The conference and/or its agents shall not be liable for any loss, damage, expenditure or inconvenience caused as a result of such alteration or cancellation.  

Insurance, release and waiver of liability: 

It is recommended that participants obtain adequate cover for travel, health and accident insurance before they depart from their countries. WCTE and MCI as organizers cannot accept responsibility for personal injuries, or loss of, or damage to, private property belonging to the Summit participants and accompanying persons. Participants are requested to inform themselves and to abide by local work regulations accordingly.  

WCTE, MCI, Venue and Hotel(s) are not responsible for either the partial or total non-execution of the contract in the event of accident, natural disaster (either threatened or actual), in war, curtailment or interruption of transportation facilities, threats or acts of terrorism, of transportation facilities, threats or acts of terrorism, governmental travel or terrorism advisory, Strikes, Lock out, civil disturbance, the issue of a Travel Warning by the World Health Organization or any other cause beyond the parties' control which prevents the Hotel and /or venue from accommodating the clients of MCI for the event or if for the same reasons the event is cancelled by MCI. The Organizers may at their entire discretion repay the delegate fee or Service Charge paid by the Delegate or Exhibitor, or part thereof, but shall be under no obligation to repay the whole or part of such Delegate fee or Service Charge, and shall be under no liability to the Delegate or Exhibitor in respect of any actions, claims, losses (including consequential losses), costs or expenses whatsoever which may be brought against or suffered or incurred by the Delegate or Exhibitor, as the result of the happening of any such event. 

Minimum age: 

Registration and/or admittance to the Summit shall be limited solely to participants who are 18 years of age or older, due to current health and safety regulations and 
legislation in effect. 
Any registration by anyone who is under 18 is unauthorized and in violation of these Terms and Conditions and will automatically result in the forfeit of their registration. 
You hereby accept that identification is to be provided to Summit staff upon request. 
By registering to the Summit or entering the Summit you represent and warrant that you are 18 years of age or older, and that you agree to and to abide by all of the Terms and Conditions of this Summit. 

Force majeure:  

WCTE, the hotel(s) and MCI are not responsible for either the partial or total non-execution of the contract in the event of accident, an act caused by a third party, such as Acts of God including, without limitation, credible threats of natural disaster in the geographic vicinity, war, curtailment or interruption of transportation facilities, threats or acts of terrorism or similar acts, governmental travel advisory, a governmental elevation of the terrorism alert level, civil disturbance, the issue of a Travel Warning by the World Health Organization or any other cause comparable events or disaster beyond the parties' control which prevents the Hotel from accommodating the clients of MCI for the event or if for the same reasons the event is cancelled by MCI. 

Photography/Videography Disclosure: 

As a registered attendee of the Summit, you agree to grant permission for WCTE and MCI to use your likeness in a photograph or video in any and all of its publications and presentations, including website entries, without payment or any other consideration; to authorize WCTE and MCI to edit, alter, copy, exhibit, publish or distribute the photograph or video for purposes of publicizing WCTE programs or for any other lawful purpose; to waive the right to inspect or approve the finished product, including written or electronic copy, wherein your likeness appears; that these materials will become the property of WCTE and MCI. 

Visa: 

Please visit the following website https://www.canada.ca/en/immigration-refugees-citizenship/services/visit-canada.html https://www.canada.ca/en/immigration-refugees-citizenship/services/visit-canada.html  for information to travel to Canada. 
Please contact your travel agent or the nearest diplomatic authorities for further information. If you should need a visa, please apply early enough to allow sufficient handling time to the authorities. 
Please note that neither WCTE nor MCI will be able to contact or intervene with any Embassy or Consulate office on behalf of a registrant. All expenses incurred in relation to the event and to obtaining a visa are the sole responsibility of the registrant. WCTE and MCI do not accept any responsibility for travel, accommodation and/or other costs incurred due to the rejection of a registrant’s visa application.